Annual electoral canvass

Every year we undertake a canvass of all households to ensure that the information on the electoral register is up to date. There is a legal requirement for residents to confirm details relating to their property.

Annual canvass 2025

The annual canvass will take place from July to November 2025.

During the canvass period, you can respond on the Household Response website.
You will need to use the security codes given on the form to respond online.

You can also call us on 0118 974 6000. It is very important you confirm the details of your household in order that you appear on the published register.

Any new electors must also register to vote on the Gov.uk website.

Look out for your form or email

During the annual canvass, we will contact all properties in the Wokingham Borough, either by posting a form or by email. The form will be addressed to 'The Resident' but anyone in the household can respond.

Canvass correspondence sent via email will be sent from the wokingham.borough.council.electoral.services@notifications.service.gov.uk email address and will contain our official branding.

If you need to update your details on the electoral register, it is important that you respond as soon as you can. This means reminders don't have to be sent.

Households that do not respond, but are required to do so, may be contacted in person. Our staff will ask you a series of questions which will enable us to update your household information. However, if you wish, you will be advised that you can complete the Canvass Form that we sent to your household and return it by post.

If you receive a form

If we send you a letter by post, you should read it carefully. The letter will tell you whether you need to respond or not. If you need to respond, please use one of the methods offered in the letter, as pre-paid envelopes are no longer automatically enclosed. Please include your email address in the update to help us reduce our printing and postal costs as this exercise must be carried out each year.

If you receive an email

Whether there are changes to be made or not, please ensure you follow the instructions in the email and respond. This means we will not have to send a form to your property or send a canvasser to collect the information.

What is the purpose of the annual canvass?

The aim of the annual canvass is to ensure that the electoral register is up to date and to identify any residents who are not registered to vote, so that they can be encouraged to do so.

The annual canvass allows residents to inform our electoral services team about:

• People who live at a property and should be registered to vote
• People who are no longer living at a property
• New residents at an address
• People who will become 18 in the following year
• Any corrections or changes to residents' details

It is particularly important that anyone who has moved address recently looks out for the form, or email, and checks whether they are registered. Not being on the electoral register means you will not be able to vote in future elections and may also affect your credit rating.

After you've told us about any changes

Once your household has been updated, any new or additional residents over the age of 16 must register to vote individually. Responding to the canvass does not mean you are registered to vote. You are not automatically registered, even if you pay the council tax for your home.

To register:

1. Go to the Register to vote page on the Gov.uk website
2. Fill in your name, address, date of birth and a few other details - you'll also need your National Insurance number, which you can find on your National Insurance card, or in official paperwork such as payslips, or letters about benefits or tax
3. Look out for a confirmation letter from your local electoral registration staff that says you're registered

If you can’t go online, we'll send you a paper form (an 'Invitation to Register') later in the process.

Who can be included on the register?

You need to be included on the electoral register if you are:

• Aged 18 or over
• A British, Irish, EU or qualifying Commonwealth citizen (see a list of eligible nationalities)
• A 16, or 17 year old (you will not be able to vote until you turn 18)

Why you should register

If you are not registered, you will not be able to vote at the time of an election. The electoral register is also used to confirm an individual's address, especially if they are applying for credit such as a mortgage, personal loan or even a mobile phone.

Frequently asked questions

For more information read our Annual Canvass frequently asked questions (PDF.)