High Close School Annual Review Secretary / Office Administrator (22766)

High Close School is looking for a full time Annual Review Secretary / Office Administrator to join our dynamic, fun office team. This is a diverse, visitor facing role requiring a warm, attentive personality with excellent interpersonal and administrative skills and an eye for detail.   

High Close School is a special school catering for around 80 young people with a complex range of Social, Emotional and Mental Health needs.  

We offer a traditional KS2, KS3 and KS4 school experience equivalent to mainstream with outcomes that includes recognised qualifications at the end of KS4. We do this in small classes with high levels of pastoral care and support.  

This role offers the successful candidate the opportunity to become part of a highly skilled team to provide support to the growing number of young people in our flourishing school.  

So, are you...  

• Comfortable in a busy office environment using IT systems such as Word, Excel and Outlook  including our MIS system
• Able to effectively communicate with a broad demographic of staff, visitors and young people  
• Experienced working within a team as well as on your own initiative  
• Able to maintain confidentiality within strict data protection guidelines

Then we would love to hear from you!  

 Main Duties and Responsibilities include:  

• Schedule, co-ordinate and provide administrative support for annual reviews
   
• Dealing with incoming phone calls/voicemails/emails and responding accordingly.  
• Maintain Reception and waiting areas in a clean, tidy and welcoming condition.  
• To assist in providing telephone and reception arrangements which are welcoming to children, young people, families and visitors.  
• To provide general administrative support for the Office and school as and when required.   
• To develop and maintain records, both electronically and manually.  
• May be responsible for administering and reconciling petty cash floats as required.  
• Arrange meetings and take minutes when required including the circulation of minutes and documents.  

Interviews may take place before advert closing date. 

When completing your application please refer to your skills knowledge and experience in relation to the Person Specification, Job Description and Additional Information document. This should be done with an understanding of the context of the service described.

Barnardo's Schools are committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share in this commitment.

Our safer recruitment processes mean that the safety and welfare of the child is paramount at every stage of the process and therefore we adopt rigorous scrutiny in our pre-employment checking. Applicants must be willing to undergo relevant pre-employment checks, including references being taken up prior to interview and for the successful candidate, an Enhanced Disclosure and Barring Service (DBS) check, in line with the Keeping Children Safe in Education Statutory Guidance.

As part of your application, you will need to provide full details of your employment since leaving secondary education, starting with your current or most recent employment first and then by working backwards, including reasons for leaving. Please also include any periods of voluntary work and/or training, providing reasons for any periods not in employment, education or training.

Read further about our commitment to safeguarding and our pre-employment checks in our applicant additional information sheet.