1. Please provide me with an electronic copy of any policies, procedures or guidance that you issue to staff in relation to the management of electronic files/records within your Organisation?
The Councils 'Information Security and Acceptable Use of ICT' policy is available here: https://www.wokingham.gov.uk/council-and-meetings/open-data/plans-policies-and-strategies/?categoryesctl91f252ff-550d-4cfa-a838-92ef2cb5f83c=7740

2. Can you also supply me with a copy of

a) Managing email? Do you have any policies or guidelines that encourage your employees to delete emails (for example, declutter your Outlook mailbox guidance) and manage their mailbox efficiently (please supply)?
The Councils 'Information Security and Acceptable Use of ICT' policy is available here: https://www.wokingham.gov.uk/council-and-meetings/open-data/plans-policies-and-strategies/?categoryesctl91f252ff-550d-4cfa-a838-92ef2cb5f83c=7740

b) Managing paper and electronic files. Do you have any policies or procedures which encourage your employees to destroy paper files and electronic records outside retention periods (please supply)?
The Councils 'Information Security and Acceptable Use of ICT' policy is available here: https://www.wokingham.gov.uk/council-and-meetings/open-data/plans-policies-and-strategies/?categoryesctl91f252ff-550d-4cfa-a838-92ef2cb5f83c=7740

3. Please send details of any projects or initiatives (for example, an Electronic Tidy-Up Day) within your Organisation to reduce electronic file storage and data duplication of your files shares to comply with the GDPR and delete data that is no longer necessary in relation to the purposes for which it was collected.
None. On the new file and print servers we run software that removes duplication. The plan is to move to Sharepoint and make use of Microsofts retention policies.

4. Please list any software products used in your Organisation to remove redundant, obsolete or duplicate data or create automatic policies to clean your data or separate your important data for reporting, deleting, archiving.
Information@Work, Mosaic, File and Print Servers use TreeSize Professional, and Dynamics.

5. Please send me a copy of any email bulletins or intranet news and/or notices which encourage employees to manage paper and electronic records correctly within your Organisation?
None. However all members of staff have had to complete refresher Data Protection training which includes signing the above policy.

6. Do you adhere to retention schedules and destroy records at the correct time (meet legal requirements)?
The Council complies with Data Protection Legislation. Information is retained for as long as is needed, and can go past a set retention if for a lawful and justifiable reason. Retention can be held 'for at least' the amount of time rather than destroy once 'x amount' of time has passed.