Please provide the following about your printing/multifunction-device (MFD) provision. Please answer for each category:
a) Photocopiers/MFDs,
b) Desktop printers,
c) Print room / reprographics.

Contract & supplier
1. Are you in contract for a managed print service? Is it fully outsourced?
No

2. Who is the incumbent supplier for each category above?
a) Canon.
b) Not applicable.
c) Canon – Colyer (HP)

3. What is the manufacturer/brand of the devices (if different to Q2)?
Not applicable.

4. What is the contract start date and end date for each, and what extension options remain?
a) 10.02.2025 – 36 months (ext 2 years if requested)
b) Not applicable.
c) 10.02.2025 – 36 months (ext 2 years if requested).

5. How was it procured — direct award or mini-competition? If via a framework, which one (e.g. CCS RM6174, KCS, ESPO, YPO, NHS Supply Chain, NOE CPC, LPP)?
CCS – mini comp.

Scale & spend
6. How many MFDs and how many printers do you have?
54 MFDs and 2 printers.

7. What is the annual spend on the managed print service (lease, cost-per-click, consumables, service)?
No managed print service.

8. What are your annual print volumes (mono and colour)?
3 million total – approx. 65% mono – 35% colour (this includes printing and MFDs).

9. How many sites/locations does the contract cover?
33.

Software & capability
10. What print-management software do you use (e.g. PaperCut, Equitrac, uniFLOW, YSoft SafeQ)?
Uniflow.

11. Do you have secure/follow-me print and mobile print capability?
Yes.

12. What device/fleet remote-monitoring software do you use?
Uniflow.

Renewal & ownership
13. Any planned procurement to replace or re-tender print/MFDs in the next 24 months? If so, when and via which framework?
No.

14. What is the job title/role of the person responsible for the print estate, and the generic team contact for print procurement?
a) Team Leader Digital Solutions
b) Procurement Team

CustomerServices [at] Wokingham.gov.uk