I am writing to request information under the Freedom of Information Act 2000 regarding your council's digital transformation initiatives. This freedom of information request is for communications (print, post, and digital). Unless otherwise stated, please provide figures covering the period 1 April 2025 to 31 March 2026.

Print and Postal Communications
1. The total number of letters sent by the authority.
133,764

2. Of these letters:
o Number sent via 1st class post: 26,108
o Number sent via 2nd class post: 107,452

3. The number of letters printed and posted in house.
133,764

4. The number of letters sent via a hybrid mail service.
None

5. If hybrid mail is used:
o The name of the hybrid mail provider (e.g. Whistl, UK Mail, etc.).
o The date the current arrangement was agreed.
o The contract expiry date (if applicable).
Not applicable

Digital Communication Portals
6. The number of digital communication portals currently operated by the authority.
Assuming digital portals refers to websites, the answer is 5. Please clarify definition of digital communications portals to enable refinement of answer.

7. The name(s) of the digital portal provider(s).
Drupal

8. For each digital portal:
o The month and year it went live: Jul-23
o The number of citizens registered:The council does not hold a single recorded figure for ‘citizens registered’ across the platform(s) referenced, and is therefore unable to provide this information.
o The approximate number of communications sent via the portal during the period: The council does not hold a single recorded figure for 'communications sent’ across the platform(s) referenced, and is therefore unable to provide this information.

9. The preferred framework used (if any) for procuring digital communication platforms.

Digital Transformation and Channel Mix
10. Please state whether the authority has an active digital transformation programme relating to citizen communications.
No

11. Whether the authority uses email as an outbound communication channel for residents.
Yes

Responsible Roles
12. The name of the Manager responsible for:
• Print and post management: Antony Melody – Print and Scanning manager / Heather Silk-Jones Facilities manager
• Parking services: Geoff Hislop
• Accounts payable: Diptesh Patel
• Digital transformation: Head of Digital, Data and Technology. Glynn Davies

13. For each role above, please provide a Specific email address where available.
• Print and post management: antony.melody@wokingham.gov.uk (print) facilities@wokingham.gov.uk (Post management)
• Parking services: Parking.Services@wokingham.gov.uk
• Accounts payable: Accounts.Payable@wokingham.gov.uk
• Digital transformation: Glynn.Davies@wokingham.gov.uk