1. Does your local authority routinely request parents/guardians of electively home educated children to supply photographic images of the below as part of your routine contact/duties with electively home-educating families in your area?
a) their home educated child/ren engaging in educational activities
No; we only routinely ask for work samples.

b) their home-educated child(ren)s educational work
Yes.

c) any other images (eg images of bookshelves/certificates/awards etc)
Yes, resources used.

2. If this is not a routine request, but your elective home education team does on occasion request any of the photographic images outlined above, please advise under what circumstances you would request said images from parents.
Not applicable.

3. If your local authority has ever requested or received photographic images from electively home educating families please advise:
a) Where these images are stored?
Local Authority encrypted network drive, with access limited to Education Welfare Team who in turn have password protected their accounts.

b) In what format they are stored?
Electronic - variable file type.

c) What members of staff have access to said images?
Education Welfare Team.

d) Whether anyone with access to these images, has ever shared any of the said images, supplied from any electively home educating family, to anyone outside of the immediate local authority elective home education team? If so, to whom were images shared and for what purpose?
No.

e) How long you store said images for?
Until the child reaches the age of 25.

4. If and when you dispose of any photographic images that electively home educating families have supplied to your local authority, please explain your time frame for doing this and your process for doing so.
When the child reaches the age of 25 will be deleted electronically from the LA’s Network Drive by the Education Welfare Team.

5. If you hold photographic images of any of your electively home-educated children whether supplied by parents voluntarily, or requested by your department, do you supply guidance for parents on:
a) Where these images are stored?
To be added to the revised Elective Home Educated policy for 2021/2022.

b) In what format they are stored?
Not applicable, see above.

c) What members of staff have access to said images?
Not applicable, see above.

d) How long you keep said images for?
Not applicable, see above.

e) How they can go about requesting to have said photographic images permanently deleted?
By emailing Information.Security@Wokingham.gov.uk (our Data Protection teams email address) to request this.