1. Contract Register
Please provide a complete and current extract of your organisation’s contract register or equivalent database. We are not asking you to compile new information or manually populate missing fields – we simply request the register in its existing form, preferably in Excel or CSV format.
Where available, we are particularly interested in the following fields (though this is not a strict requirement):
•Contract Title
• Supplier Name
• Estimated Spend (Total or Annual)
• Contract Duration and Total Period (including extensions)
• Contract Start and Expiry Dates
• Review Date
• Contract Description
• Contract Owner (Name, Job Title, Contact Details if available)
• Contract Notes
• Managing Department
• Award Date
• Participating Organisations
• Procurement Category
• Framework or Tender References
• Central Purchasing Body
• Classification Codes (CPV, Pro-Class, etc.)
Please don’t spend time populating these fields if they aren’t readily available – we welcome receiving the raw register as it exists in your system.
Our Contracts Register is available here: https://procontract.due-north.com/ContractsRegister. This is kept up to date but only shows live contracts, the Central Digital Platform can be accessed via https://www.find-tender.service.gov.uk/Search

2. Total Number of Active Contracts – Please confirm the total number of contracts currently listed as active.
These can be found on the Contracts register

3. Procurement Strategy (2025/2026)
Please provide your organisation’s Procurement Strategy for 2025/2026.
• If this is part of a multi-year strategy (e.g., 2024–2028), please provide the most recent version covering 2025/2026 or indicate when this will be available.
• If any parts are redacted, please identify the redacted sections and the reason.
To be Finalised

4. Contact Information Please see attached Structure Chart
If possible, please provide the name, job title, phone number, and email address for the following roles:
• Responsible officer for API access or data sharing (if applicable)
• Individual managing the contract register – The Procurement Team manage the Contract Register: procurement@wokingham.gov.uk
• Finance Director: See attached Structure Chart
• Head/Director of Procurement or Purchasing: See attached Structure Chart
• Head/Director of ICT: See attached Structure Chart
• Head of Estates and Facilities: See attached Structure Chart
• Relevant Committee Member, Councillor, or Board Member for Procurement/Finance: Please see council website www.wokingham.gov.uk
If direct contact details are restricted due to GDPR, please indicate the best department or method of contact: Individual Contract Managers/Budget holders are responsible for the updating the Contract Register on Procontract, and this system is overall managed by the Procurement team. The creation and implementation of applications and operating systems (if applicable) are managed by IT department and the relevant department.

5. Additional Notes
• If your contract register is available via an online portal, please ensure all records are accessible (as some portals may only show summary data). Please refer to the answer of question 1. You can extract the WBC Contracts Register in Excel format by clicking on the green button “Extract” at the left bottom side of the screen.
• If your organisation uses a contract management system or CRM, please confirm whether it allows for data exports: I can confirm that in procurement the system is Proactis, but we do not use the contract management module. We do have a CRM, but not for contract management purposes. We do have a wider CRM system, not for contract management.
• If you intend to withhold spend figures, please note that we are requesting an overall total or indicative spend only – not a line-by-line financial breakdown.