1. I am not familiar with your procurement record management system and therefore do not know the precise titles or categories of all records that were created or retained during this procurement. Accordingly, I request copies of all recorded information held relating to the procurement, evaluation, award and management of Contract Reference DN774996.
Without limiting the scope of this request, this includes any records held by the Council, whether electronic or paper, such as:
• the invitation to quote, invitation to tender, request for quotation or any equivalent procurement documents issued;
• all quotations, bids, tenders, proposals, submissions and supporting documents received from every applicant or bidder;
• correspondence with applicants or bidders relating to the procurement;
• clarification questions and responses;
• evaluation score sheets, moderation records, evaluation matrices and scoring summaries;
• individual evaluator assessments and notes where retained;
• recommendations, approval papers, award reports and decision records;
• procurement, commissioning and governance approvals;
• conflict of interest declarations relating to the evaluation process;
• the signed contract and all schedules, specifications, service descriptions, pricing schedules and appendices;
• purchase orders or commissioning documentation relating to the award;
• any negotiations or records of negotiations;
• internal correspondence discussing the procurement or award;
• minutes, meeting notes and presentations relating to the procurement or award;
• due diligence records, financial assessments or compliance checks undertaken on bidders;
• records explaining why PSYCARE LIMITED was selected;
• records relating to the estimated contract value and any pricing comparisons;
• any waiver, exemption or approval associated with the procurement being recorded as "Procured outside ProContract";
• any subsequent contract variations, amendments or extensions created to date.
If any information is exempt from disclosure, please provide the remaining information after appropriate redactions and identify each exemption relied upon for the withheld material.
If any part of this request would exceed the appropriate cost limit under section 12 of the Act, please provide advice and assistance under section 16 by identifying which categories of records contribute most significantly to the estimated cost, and process the remainder of the request where reasonably practicable.
If some of the requested information is already publicly available, please identify the specific documents and provide their URLs rather than withholding the remainder of the request.