See answers to previous information requests

Print Room
1. Do you have a print room equipped with one/more high-speed production device/s to handle large volume printing: Yes
2. Is this run by your own staff or outsourced to a third-party provider: Own staff
3. If run internally, how many full-time equivalent (FTE) run this facility: 3 staff but 1 is predominately design so not officially a printer.
4. Number of devices & model type/s: 1 x V800 colour – 1 x V115 black-white
5. Name of incumbent supplier: Canon
6. Contract start / end date and length of any option to extend: June 2025 – June 2028 with two-year option to extend
7. If outsourced, please advise contract start / end date and length of any option to extend: N/A
8. Was this contract awarded through a framework? If yes, which one used: CCS
9. Annual spend (ex VAT) covering non-pay and staff costs or total outlay if this service is outsourced: N/A

External Print
10. Do you outsource any print requirements to external suppliers - for example to print forms, booklets, leaflets, manuals, posters, banners etc - but excluding print / mailing arrangements covering other areas such as revenue-related demands, housing benefit letters, electoral registrations, parking penalty notices etc: We outsource larger print runs to lithographic suppliers where it makes economic sense.
11. Name of incumbent supplier/s: We don’t have an incumbent supplier – we use a range of specialist providers depending on the print requirement. A sample of suppliers we use regularly is as follows: Parkers, Print Designs, End-to-End labels, Hound Envelopes, Blackmore.
12. If this arrangement is provided under contract, please advise start / end date and length of any option to extend: No contract
13. Was this contract awarded through a framework? If yes, which one used: N/A
14. Alternatively, was this awarded through a DPS arrangement: N/A
15. Annual spend (ex VAT) for this service over the past 12 months: £41,897.10 (this sum refers to all external printing and signage sourced externally in the past year).

Mail Room (Inbound and/or Outbound)
16. Do you have your own in-house Mail Room operation: Yes
17. If yes, how is the service run - physical or digital mail distribution: Physical
18. Is this run by your own staff or outsourced to a third-party provider: Own Staff
19. If run by your own staff, how many full-time equivalent (FTE) staff run this facility: One
20. If outsourced, please advise name of current provider, contract start / end date and length of any option to extend: N/A
21. Was this contract awarded through a framework? If yes, which one used: N/A
22. Annual spend (ex VAT) covering non-pay and staff costs or total outlay if this service outsourced: N/A
23. Do you use a Hybrid Mail service / solution: No
24. If yes, please (a) name supplier (b) contract start / end date (c) framework through which this awarded: N/A

25. Finally, who is responsible for these arrangements at the Council: Mail room is Paul Simmons and Heather Silk-Jones