See answers to previous information requests

I am requesting information about the use of Learning Management Systems (LMS) or Virtual Learning Environments (VLE) by your organisation and, where information is readily available, any associated departments, service units, or partner organisations delivering education, training, or learner support under your authority. Please provide the following information:

1. Current LMS/VLE Usage
a) What Learning Management System(s) or e-learning platform(s) are currently in use: MyLearning/Learning Pool.
b) If Moodle or Totara is used, which version is currently implemented: N/A
c) What are the primary use cases for your LMS/VLE (e.g. internal or external teaching to parents/teachers, staff training, compliance, CPD): Internal learning for pre-employment and staff.
d) Approximately how many unique users (staff and learners combined) logged into the LMS/VLE at least once during the most recent academic year: 782 users recorded for log in between 01/04/2024 and 31/03/2025, please note that anyone who had logged in after 31/03/25 would not reflect in the 728. For a better reflection of the platform use, 2120 users recorded for log in between 01/09/2024 and 31/08/2025.

2. Hosting and Support
a) Is your LMS/VLE hosted on-premise, in a private cloud, or provided as SaaS: A private cloud
b) Is the platform supported by internal teams or by an external provider? If external, please name the support or hosting partner: believe its external and its Learning pool.

3. Procurement and Oversight
a) What are the current contractual arrangements for your LMS/VLE (e.g. start/end dates, and any optional extensions): Contract was renewed in 2023 and is due to expire in 2026, procurement will commence back end of 2025
b) Through which procurement method or framework was the LMS/VLE acquired (e.g. G-Cloud, direct award): The contract was renewed last time on a direct award but will be under a full procurement process for the next contract
c) Which department, team, or individual is responsible for managing the LMS/VLE and digital learning strategy: The HR and OD service is responsible for managing it.
Interim Head of OD – Carol Stewart
Head of service – Sally Halliwell
Service Director – Louise Livingston

4. Future Plans
a) Are any reviews, tenders, or procurement activities related to LMS/VLE systems planned within the next 24 months: Yes as above tender will be out end of 2025

5. Integration and Strategic Links
a) Is the LMS/VLE integrated with any other systems (e.g. student records, HR, CRM)? If so, please list them: No, this is something that will form part of the tender process
b) If held, please confirm whether the LMS/VLE is referenced in any institutional strategy or documentation (e.g. digital transformation, skills development, compliance reporting): No it is not