I’d like to request the following information please:

1. Do you currently use any form of electronic signing tool?
DocuSign is used in the legal department.

2. If yes, who is your current provider? When does the contract expire? How much does it cost per year? How many licences (users or transactions) do you have?
As above based on 700 transactions. The Councils contract register is published on our website at the following location: https://www.wokingham.gov.uk/council-and-meetings/open-data/datasets-and-open-data/?categoryesctl91f252ff-550d-4cfa-a838-92ef2cb5f83c=8461

3. How many documents do you send for signature / approval annually? What % are printed?
We do not hold this information.

4. Are your signing processes primarily paper-based?
We do not hold this information.

5. What is your current annual spend on paper, postage and document storage?
We do not hold this information. Each area is responsible for their own area and there is a general office use budget which covers multiple items, not just the above so we aren’t able to provide a figure.

6. Do you currently have any active projects or initiatives aimed at reducing the amount of paper-based processes?
We do look at this within the service areas we work with but is not as a specific project or initiative as such.

7. If so, who is leading it?
This would fall under the remit of Sally Watkins, Assistant Director Digital and Design.

8. How much employee time is it taking to create, send, chase and store documents that require signature?
We do not hold this information.

9. How many employees do you have?
Approx. 1500.

10. What percentage of employees work remotely?
Nearly all employees have the ability to work remotely. Dependent on role and work. Over 90% of the workforce could work remotely, however, there are periods where they may be required in the office. More individuals were able to work remotely during the Coronvirus pandemic as sites were closed to members of the public so didn’t need to be manned as usual.

11. Can you provide names and contact details for the following people within your organisation?
a) CIO / IT Director: Sally Watkins, AD Digital and Design. Sally.Watkins@wokingham.gov.uk
b) Head of IT: Glynn Davis, IMT.procurement@wokingham.gov.uk
c) Head of Digital Transformation: Nicholas Spencer, Nicholas.Spencer@wokingham.gov.uk
d) Head of Housing Operations: Simon Price, CCOHousing@wokingham.gov.uk
e) Head of Legal: Sean O'Connor, SharedLegalSolutions@Wokingham.gov.uk
f) Head of HR: Sarah Swindley, HREnquiries@wokingham.gov.uk

12. Do you currently use any of the following Microsoft applications?
a) O365: Yes.
b) SharePoint: Yes.
c) Teams: Yes.
d) Dynamics: Yes.
e) Power Automate: Yes.

13. Do you use any Adobe products? If yes, which ones?
Yes, Adobe reader, dc, photoshop, creative cloud, illustrator, design, premier pro.

14. What primary software systems do you use? (Deployed Systems, Product Name, Vendor, Version, Contract end date & Number of licenses)
a) Human Resources: Business World On, Unit 4, Milestone 7, 31/10/2021
b) Patient related: Mosaic, current, 01/07/2022.
c) Legal Services: DPS Spitfire, DPS, Current version, 31/03/2022
d) Email and Collaboration: Microsoft 365, Current version - automatically updates, 31/03/2024