See answers to previous information requests

I am currently seeking to identify individual procurement exercises undertaken by Wokingham Borough Council during the 2022 calendar year so that I may submit one or more targeted requests for the underlying procurement records relating to specific procurements. My intention is to avoid making an unnecessarily broad request and to ensure that any subsequent requests are capable of being handled within the appropriate limit under section 12 of the Act. Accordingly, I request the following recorded information.

1. Procurement schedule
Please provide a schedule, register, index or other recorded list identifying procurement exercises undertaken by Wokingham Borough Council between 1 January 2022 and 31 December 2022 (inclusive).
For each procurement exercise, where recorded, please include:
• Procurement reference number or identifier.
• Procurement title or description.
• Date the procurement was issued or published.
• Procurement method (for example, open procedure, framework, direct award, quotation, etc.).
• Successful supplier (where recorded).
• Contract value or estimated value (where recorded).
• Any other identifier recorded by the Council that would enable the procurement exercise to be uniquely identified.
If no single schedule exists, I request any equivalent recorded information from which the procurement exercises undertaken during that period can be identified.

2. Retention of procurement records
As I intend to submit subsequent requests for the underlying procurement records relating to selected procurement exercises identified from the schedule, I also request copies of any recorded information describing the retention of procurement records, including:
• Wokingham Borough Council's current retention schedule, retention policy, or disposal schedule applicable to procurement records.
• The retention period applicable to procurement notices, invitations to tender, invitations to quote, requests for quotation, requests for proposals, tender documentation, supplier submissions, evaluation records, award documentation, contracts, and contract management records.
• Where procurement records relating to 2022 have been destroyed, confirmation of the applicable retention period and the policy or schedule under which they were destroyed.

For the avoidance of doubt, the procurement schedule requested above is not intended to replace my request for procurement records. Rather, it is intended to assist me in identifying individual procurement exercises so that I may submit separate, targeted requests for the existing procurement files and associated records relating to specific procurements. This approach is intended to minimise the burden on the Council and reduce the likelihood of any subsequent request exceeding the appropriate limit under section 12 of the Freedom of Information Act 2000.

This information is available on our Contract register https://procontract.due-north.com/ContractsRegister/Index?Page=1&PageSize=10&SortColumn=ContractStartDate&SortDirection=Ascending&ResultFilterHistoryId=37977f6a-b7b0-4fac-bddb-a4e866918984&p=679bb2ba-7898-4a4c-b4e3-c8eb6a07a3dc&v=1
Apart from retention of documents which is 6 years.