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Booking a public open space for an event

Booking a public open space for an event

Using public open spaces without booking

You can use any public open space as you please provided the activity doesn't: 

  • Pose a risk of causing harm or injury to other users of the park and does not 
  • Dominate an area of the open space for any length of time
  • Involve more than 20 people

If you're treating the activity as a business, we recommend you have suitable and current public liability insurance.  

The same would also be advisable as relates to risk assessments.

It's acknowledged that all the above and similar activities do take place without our knowledge and to this we cannot be answerable as it is beyond reasonable control. 

What you can't use public open spaces for

Activities that may cause harm or risk to other users of the park cannot be permitted in the interest of public safety.  For example golf practice and BBQs.

When you need to book

You need to book if you're: 

  • Organising an event for more than 20 people. 
  • Organising an event which would dominate the public open space for any length of time

This can include:

  • Sports activities
  • Fayres
  • Parties

How to book

To make a booking complete the public open spaces booking form (PDF document).

We recommend you read the public open spaces booking conditions (PDF document).

We also need from you:

  • Evidence of current Public Liability Insurance to a value of £5,000,000 or above.
  • Evidence of Disclosure and Barring Service (DBS) Check if training, supervising, caring for or being the sole person in charge of persons under 18 or whom could be considered vulnerable adults
  • A completed risk assessment - see the Health and Safety Executive website
  • Payment for the hire of the agreed events field 

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