This form is required to record each officer who has authorisation to sign for and commit the cost centre for expenditure. The responsibility for maintaining up to date records lies with the Cost Centre Manager or Headteacher.
You must tell us about changes
Any change in personnel or financial limits must be notified to the Finance Systems Team at Shute End as soon as possible after the change takes effect.
The names and limits on this register should be reviewed regularly, ideally annually when setting the School Financial Value Standard (SFVS) and other Financial Policies. The form does not have to be re-signed by all signatories each year – the review should however be minuted at Finance Committee, and the form should be initialled and dated accordingly in confirmation.
With regard to the limits to be used, it is generally a question of common sense, but as a rough guide:
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For invoices and local cheques, the maximum will probably be in line with the school's notional advance, although the school may choose to set graduated limits for different members of staff
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For journals / internal billing, consider the maximum the school is likely to process on a Journal Transfer form
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For orders, just bear in mind the higher limits that may be necessary for major capital projects, which may need to be cleared by Governors rather than delegated to the Head.
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For payroll, the level should be set just above the school's highest annual salary (this allows for progression / inflation)
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